Tuesday, 2 April 2013

Police records specialist functions


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Police records specialist functions

In this post, you can ref key functions of Police records specialist in details. Based on this function list, you can set up daily duties, weekly duties, monthly tasks/activities.

I. List of Police records specialist duties:

         1.            Receives and receipts money and reconciles cash register tape with monies collected;
         2.            Determines distribution of reports to investigative details and other law enforcement entities; retrieves, interprets and disseminates information from a variety of computer systems and other sources;
         3.            Reads, interprets and codes various types of information contained in police reports. 
         4.            Enters, modifies and cancels data from police reports into an internal database with a high degree of accuracy.  Processes a variety of other documents according to established procedures, local, state and federal laws and mandates;
         5.            Receives and sends teletype messages from and to various agencies.  Takes appropriate action based on messages received;
         6.            Establishes, updates and accurately maintains computerized and manual file systems. Archives and purges incident case files in accordance with various local and state laws;
         7.            Operates and performs varying degrees of maintenance on a variety of office equipment including various copy machines, FAX machines, time stamps, teletype machines, multi-line telephones, police radios and other equipment;
         8.            Creates a positive experience for customers through professional and courteous behavior and creative problem resolution.  Upholds the department’s community oriented policing philosophy as well as the department’s vision of diversity;
         9.            Develops safe work habits and contributes to the safety of self and the general public;
     10.            Attends work regularly and consistently;
     11.            Adheres to strict confidentiality standards;
     12.            Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;
     13.            Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas;
     14.            Responds to citizens’ questions and comments in a courteous and timely manner;
     15.            Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;
     16.            Performs other directly related duties consistent with the role and function of the classification.

II. List of Police records specialist qualifications

      1.            Considerable knowledge of, or the ability to attain a comprehensive geographic knowledge of, the Washington Metropolitan Area.
      2.            Skill in computer applications including CAD and radio computer processing and dispatch  communications systems (e.g. NCIC, WALES, MILES, VCIN, andNLETS).
      3.            Considerable skill in communication to exchange information with officers and officials, supervisors, Co-workers, jurisdictional police and fire agencies, and others to include legal settings.
      4.            Skill in interpersonal relations to establish and maintain effective working relationships and deal with others in a customer-oriented, business-like manner.
      5.            Considerable written communications skills (e.g. grammar, vocabulary, spelling and punctuation) to prepare reports and document actions.
      6.            Ability to work under pressure, make decisions and take appropriate action in otherwise stressful situations.
      7.            Graduation from high school or possession of a high school equivalency
      8.            certificate (GED). At least 21 years of age on the date of appointment, US
      9.            Citizenship, and have never been convicted of a felony or serious misdemeanor. 
  10.            Experience in technical administrative support and public contact work
  11.            including at least two years of experience in a police dispatch environment
  12.            demonstrating some knowledge of police procedures and regulations.



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